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User Roles
Users have different levels of access to the FMCSA Portal based on their role. You will request your role (or level of access) when requesting your portal account. The portal uses the following types of roles:
Portal Roles – View Only
Portal Roles - Administrative
Portal Roles - Assignments
Existing System Roles - MCMIS
Existing System Roles - DataQs
Existing System Roles - L&I
Existing System Roles - EMIS
Portal Roles – View Only
| o | May view and download all company information and access Single Sign-On to MCMIS, EMIS, L&I, and DataQs systems if authorized |
| o | May access online help, feedback, and survey functionality |
| o | May manage their User Profile and request addition role and system access as needed |
| o | This role is not available for selection as it is assigned by default when an Account Request Form is submitted and approved |
| o | Users that have requested and been approved for other Portal Roles such as Assign Review will also be assigned the View Only role by default |
Portal Roles - Administrative
| • | Organization Coordinator |
| o | Approves all requests within a specific domain (office, division, Service Center or Headquarters) for access to the Portal, MCMIS, EMIS, L&I, and DataQs |
| o | Serves in an agency or office other than MCSAP or FMCSA as first-line support for an Organization Coordinator |
| o | Pre-approves a request for an account before the request is sent to the Organization Coordinator |
| • | Organization Coordinator Proxy |
| o | Maintains the same rights as the Organization Coordinator for whom they serve as Proxy |
| o | Maintains the same rights as the Point of Contact for whom they serve as Proxy |
Portal Roles - Assignments
| o | Makes any type of Review assignment, including Compliance Reviews and Safety Contact Reviews |
| o | Can assign Reviews on any company with a physical address within the assigned division |
| o | Role may be assigned to a user for multiple divisions |
| • | Assign Review Designated to the State |
| o | Makes Review assignments within a user’s State when the Review assignment type is set to “State” |
| o | Makes New Entrant and Mexican Safety Audit assignments |
| o | Can assign Safety Audits on any company with a physical address within the assigned division |
| o | Role may be assigned to a user for multiple divisions |
| • | Assign New Entrant Safety Audits Designated to the State |
| o | Makes Safety Audit assignments within a user’s State when the Safety Audit assignment type is set to “State” |
| • | Assign New Entrant Safety Audits Designated to the Contractor |
| o | Makes Safety Audit assignments when the Safety Audit assignment type is set to “Contractor” |
Existing System Roles - MCMIS
| o | Able to view all display screens and generate reports |
| o | Able to perform functions specific to Federal or state partner field personnel |
| • | Division Administrator / State Director |
| o | Able to perform functions specific to a Division Administrator or State Director |
| o | Able to perform functions specific to the Headquarters Licensing support team |
| o | Able to perform functions specific to the Headquarters MCMIS support team |
| o | Able to perform functions specific to the Headquarters SafetyNet support team |
| o | Able to perform functions specific to state staff supporting intrastate companies |
| o | Able to perform functions specific to state staff at a MCSAP state location |
| o | Able to perform functions specific to state staff at a PRISM state location |
| • | Service Center Administrator |
| o | Able to perform functions specific to a Service Center Administrator |
| o | Able to perform functions specific to FMCSA staff in Border offices |
| o | Able to assign Safety Audits |
| o | Able to authorize Reviews |
| o | Able to authorize Safety Audits (FMCSA only) |
| o | Able to only review a Safety Audit or Review |
| o | Able to perform functions specific to an Hazardous Material (HM) Specialist for FMCSA |
| o | Able to perform functions specific to a New Entrant (NE) Specialist for FMCSA |
| • | Receive MCMIS Quality Management Reports |
| o | Able to view MCMIS management reports |
| • | Contractor Data Entry (Basic) |
| o | Able to perform functions specific to personnel of the FMCSA data entry contractor (CoTs) |
| • | Contractor Data Entry (Super) |
| o | Able to perform functions specific to a supervisor of the FMCSA data entry contractor (CoTs) |
| o | Able to perform functions specific to the MCMIS Development support staff |
| o | Able to perform functions specific to a Manager employed by a third party contractor (CSS) |
| • | Third Party Safety Auditor |
| o | Able to perform functions specific to a Safety Auditor employed by a third party contractor (CSS) |
| o | Able to perform functions specific to an FMCSA specialist dealing with a third party contractor (CSS) |
| o | Able to perform functions specific to the Volpe Technical Support staff |
Existing System Roles - DataQs
| o | Able to access DataQs to respond to company safety information challenges |
Existing System Roles - L&I
| o | Able to access the L&I secure enforcement functionality (login required) performed by FMCSA Headquarters personnel |
| o | Re-registration does not need to occur to be able to access the L&I public functionality (no login required) |
Existing System Roles - EMIS
| o | Able to view display screens. This role is defaulted for all users when EMIS access is approved |
| o | Able to modify enforcement case information |
| o | Able to upload information to EMIS from the CaseRite system |
| o | Able to exercise functionality specific to Service Center legal staff |
| o | Able to enter information about negotiations |
| o | Able to enter payment information |
| o | Able to modify enforcement case information |
| o | Able to view user feedback (Volpe Technical Support only) |
| o | Able to change passwords (Volpe Technical Support only) |
| o | Able to maintain system tables (Volpe Technical Support only) |
| o | Able to view audit information (Volpe Technical Support only) |
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